This policy is applicable to all personal data processed by European Civic Forum (ECF), registered at 167 boulevard de la Villette, 75010 Paris, France. We strictly limit the processing of your personal information, and work only with other organisations who do the same.

Any attempt by government agencies or private sector organisations to gain access to any information that you give us will be vigorously challenged.

The European Civic Forum (“ECF” or “we” or “us” or “our”) is committed to ensuring the privacy of all our users and visitors of the website (https://civic-forum.eu). As defenders of the right to privacy and of digital rights, we are committed to respect your rights when you visit our webpages. This policy clearly explains how we treat your information and what are your rights related to this information.

By visiting the Website, you are accepting the practices, policies and procedures described herein, and you are further indicating that you agree to be bound by the terms of this Privacy Policy. If you do not agree to the terms of this Privacy Policy, please do not visit or use the Website.  We may update this Privacy Policy from time to time, so please check this Privacy Policy periodically for changes. If you have any questions about this Privacy Policy, please do not hesitate to contact us.

Website

We systematically use encrypted browsing (https) by default. Our website is hosted on OVH servers, located in France. However, the ECF remains in control of the data processed via its website and other communication channels. We do not use cookies or web beacons. We have no control over tracking technologies used by sites and services to which we link, except Google Analytics, which collects data on the geography of the users, the browsers they use and the total number of visits on the page. All data collected is anonymous, is not merged with any other data that could serve to de-anonymise it.

The type and amount of information we receive and store depends on how you use our websites. You can access most of the pages on our websites without telling us who you are and without revealing any personal information.

In some circumstances your information may be shared with us by third parties, but only where you have specifically consented. Examples include registering for an event which we are co-organising with our external partners, or if you register your interest in joining our campaigns through Facebook, Facebook will share information such as your name and email address with us.

Here is the kind of personal information we might collect on you:

• Name
• Age
• Address
• Email address
• Phone number

Please note that you can ask anytime about the personal information stored on our servers, simply contact contact@civic-forum.eu

We do not propose advertisement of any kind on our page, nor do we sell products.

Legal basis of processing

The General Data Protection Regulation (GDPR), which entered into force on May 25 2018 requests from any entity working and processing data from EU citizens to present in a clear and concise way, using language that is easy to understand, and be clearly distinguishable from other pieces of information such as terms and conditions. The request has to specify what use will be made of your personal data and include contact details of the company processing the data. Consent must be freely given, specific, informed and unambiguous. Informed consent means that you must be given information about the processing of your personal data

Data protection law requires us to have a legal justification to process your personal information. We use the following depending on the type of data and the type of processing:

Consent

We require your consent to send you our communications for example to send you emails to update you on our work and our campaigns and to request donations. We will only process your information in this way if you consent. If you apply for a job with us and provide us with sensitive personal information (including details of your race, ethnicity, gender) we will only process that information with your consent.

Necessity

For example where you are applying for an employment or volunteering opportunity with us, processing certain information is necessary for employment purposes.

Security

We take appropriate security measures to ensure that we keep your information secure, accurate and up to date. We also take care to ensure that we have secure systems for processing payments through our payment services provider. However the transmission of information over the Internet is never completely secure, so while we do our best to protect personal information, we cannot guarantee the security of information transmitted to our websites.

Third Party Websites

As every other organisation, we sometimes use third party websites or applications. Before processing your data on these websites, we have thoroughly verified that their policy is in line with the GDPR and with our privacy policy. Here are the websites or apps that are used for processing your data:

• Mailchimp for the newsletters
• Facebook, Twitter and Instagram for social media communication.

On our website we sometimes have links to third party websites or applications. This policy does not apply to such pages or applications hosted or operated by other organisations. This includes the websites or applications of Amnesty International sections or related organisations or third party sites. These other sites may have their own privacy policies which apply to them.

Access to and your rights over your personal information

The personal data stored in our servers belongs only to you, which grants you the following rights over it:

• To be informed how your data is being processed
• To access your data
• To rectify any data that is inaccurate
• To ask us to delete your data
• To restrict our processing of your data (which includes contacting you via email) at any time. All our email communications to you will contain an unsubscribe link.
• To object to your data being stored.
• To move your data

If you wish to exercise any of these rights or have any questions about this policy you may contact us in the following ways:

European Civic Forum

167 boulevard de la Villette

75010 Paris

FRANCE

Or write us by email at contact[@]civic-forum[.]eu